Terms and Conditions for Sublime Pictures

Last Updated: [Date,1 Dec 2025]

These Terms and Conditions govern the provision of video post-production services by [Your Full Company Name, e.g., Sublime Pictures Ltd.] (“we”, “us”, “our”) to our clients (“you”, “client”). By commissioning our services, you agree to these terms.

1. Services & Quotations

  1. Services are as described in a written proposal or quote provided to you.
  2. Quotes are valid for [e.g., 30 days] and are based on the project scope outlined at the time. Significant changes to the scope may require a revised quote.

2. Client Responsibilities

  1. You warrant that you own or have licensed all footage, audio, and materials (“Assets”) you provide to us.
  2. You agree to provide all necessary Assets in the agreed format and by the agreed deadline with the agreed data management strategy.
  3. You are responsible for obtaining all necessary releases, licences, and clearances for the Assets (including talent, music, and footage).
  4. In addition to the rushes provided to us you must always have copy from site that goes directly to your offices.

3. Delivery, Review & Approval

  1. We will provide a draft for your review at key stages (e.g., rough cut, fine cut).
  2. You will have [e.g., 5 business days] to provide feedback per stage. Delays in feedback may impact the final delivery date.
  3. Final approval must be given in writing (e.g., email). Upon final approval, the project is deemed delivered and clause 4 (Fees & Payment) takes full effect.

4. Fees & Payment

  1. Our fees are as stated in the quote. Unless otherwise agreed:
    • A deposit of 50% is required to commence work.
    • The remaining 50% is due upon final approval/delivery.
    • Or with clients of good standing a purchase order to be issued before work commences.
  2. Payments are due within [e.g., 14 days] of invoice. Late payments may incur interest at the statutory rate under the Late Payment of Commercial Debts (Interest) Act 1998.
  3. All prices exclude VAT, which will be charged where applicable at the current rate.

5. Intellectual Property & Licence

  1. Your Assets: You retain all rights to the original materials you provide.
  2. Our Work: We retain ownership of all intellectual property in our editing techniques, methodologies, and any proprietary tools or templates (“Our IP”).
  3. Grant of Licence: Upon full payment of all fees, we grant you a perpetual, worldwide, non-exclusive licence to use the final delivered video(s) for its intended purpose (e.g., commercial broadcast, online promotion).
  4. Unless specifically purchased, we retain the right to display the final work in our portfolio for promotional purposes.

6. Cancellation & Termination

  1. Either party may terminate a project in writing. If you terminate after work has commenced, you must pay for all work completed up to that point, based on time invested at our standard hourly rate of [e.g., £60 per hour].
  2. We reserve the right to suspend services or withhold delivery of final products if payments are overdue.

7. Limitation of Liability

  1. Our total liability to you for any claim shall be limited to the total fees paid by you for the specific project from which the claim arose.
  2. We shall not be liable for any indirect, consequential, or special damages (including loss of profit or business opportunity).
  3. This limitation does not apply to liability for death or personal injury caused by our negligence, fraud, or any other liability which cannot be excluded by law.

8. Confidentiality
Both parties agree to keep confidential any non-public business information disclosed during the project.

9. Governing Law
These Terms shall be governed by and construed in accordance with the laws of England and Wales. Any disputes shall be subject to the exclusive jurisdiction of the courts of England and Wales.

10. Contact
For questions about these Terms, contact us at: [brian@sublimepictures.tv].